School Trips Made Simple
Expense Management Solutions for Schools and Universities
Your complete guide to expense management and payments in schools and universities is here. Learn how to save time and money when handling all staff expenses.
Could this be your teaching staff?
An expense card replaces cash for a teacher, streamlining administrative tasks. It empowers educators to swiftly make purchases on school trips or for classroom supplies, eliminating the need for manual reimbursement processes. Finance teams can control budgets and spend and report easily. With reduced paperwork, teachers can dedicate more time to student-focused activities, fostering a conducive learning environment. This efficient solution simplifies expense tracking, allowing educators to concentrate on enriching educational experiences and fostering meaningful interactions with their students.
WIN! £200 towards your next school trip
Join HUNDREDS of other UK schools making expenses more simple for teachers and admin staff on school trips. Sign-up to our Schools Expense Management Platform and go in the draw to win £200 loaded onto your Smart Expense Card/s ready to use on your next school trip - a new prize available every month!
That's 4 x prizes of £200 loaded onto your Smart Expense Card available, one each month until 31 December 2023, so make sure you don't miss out! T&C's apply. Get in touch with our dedicated team 0207 042 7611, book a demo or fill out the form below to take advantage of this offer.
Revolutionise School Trips
With the mounting cost-of-living crisis, school children are now at risk of missing out on essential education due to a lack of resources and funds. For teachers, it’s devastating to think that students are not getting everything they need from school due to something completely outside your control.
Caxton understand how to 'deliver more with less' and make your budgets go further. Switching to an automated expense management solution will be instrumental in helping your school trips run smoothly, efficiently, and at the lowest possible cost. We can also:
- Support teachers to easily and quickly process overseas trip costs
- Offer the finance department real-time tracking over company spending
- Integrate with your accounting system to simplify bookkeeping
Free resources for schools
OUR PAYMENTS EXPERTISE STARTS WITH OUR PEOPLE
Control spending on school outings
School trips are a formative time in a young person's life and education. Safely travelling away from home, whether it's to the next county or country, comes with a lot of work. Permission slips, fees to pay, back to pack, kit lists sent to parents, behaviour outlines explained, chaperones to organise and accommodation to source. The last thing teachers have to worry about is how much cash they need to withdraw and carry on them.
Let's pause right there. We wouldn’t use cash on a family or personal trip, so why are schools still expecting teachers to carry cash? Moving to an automated prepaid expense card system takes the stress out of cash for teachers and they can focus on the learning outcomes for students, instead of the security and responsibility of carrying a large amount of cash on them.
Trusted in Education across the UK
OUR EXPERTS WORK WITH SCHOOLS AND UNIVERSITIES ACROSS THE ENTIRETY OF THE UK
Find the perfect card for your business
Sterling from £4.00 monthly  | Multi-currency £0.00 monthly  | |
| Account fee | Varies* | Varies* |
| Platform fee | Varies* | Varies* |
| Set-up fee | Varies* | Varies* |
| Company cards | From £4 / month | Free |
| Card FX conversion | 2.49%** | 2.49%** |
| Card loads | Free | Free |
| Domestic Card payments | Free | £1.50 |
| International Card payments | Free | Free |
| Domestic ATM withdrawals | Free | £1.50 |
| International ATM withdrawals | Free | £1.50 |
| Card renewals | Free | Free |
| Replacement cards | Free | £5.00 |
| Unlimited cards | ||
| Domestic payments | ||
| International payments | ||
| Scheduled payments | ||
| Bulk Payments | ||
| Payroll processing | ||
| Reporting | ||
| User app | ||
| System Integrations - Xero, Quickbooks | ||
| API | ||
| Phones support | ||
| Dedicated account manager | ||
Prices start from £4 per month on our Sterling Cards. £4 is based on minimum uptake of 50 cards.
Get started today
Say goodbye to missing receipts and time-consuming expense reports. Set up your Caxton account online or speak to an expert today on 0207 042 7611 or book a demo to see how our platform will work for you.
Read our Business Payment Terms & Conditions